Privacy Policy

The National Registration Bureau (NRB) is committed to protecting the privacy and security of personal information entrusted to us. This Privacy Policy explains how we collect, use, store, and protect information when you visit the NRB website.

What Information We Collect,

When you visit the NRB website, we may collect limited technical information necessary for the website to operate securely and efficiently, including:

  • IP address
  • Browser type and version
  • Operating system
  • Date and time of access
  • Pages visited
  • Referring website (where applicable)

If you contact us through our online forms, email, or other communication channels, we may collect personal information such as:

  • Full name
  • Email address
  • Phone number (where provided)
  • Organization (where applicable)
  • The contents of your inquiry or message

Purpose of Data Collection

The information collected is used to:

  • Provide and improve our online services.
  • Ensure the security, integrity, and availability of the website.
  • Monitor and prevent unauthorized access, fraud, or misuse.
  • Respond to inquiries, requests, and feedback.
  • Support the delivery of NRB services and public information.
  • Comply with applicable legal and regulatory requirements.

Legal Basis for Processing

NRB processes personal information in accordance with the laws of the Republic of Malawi, including the Registration and Identification Systems Act and other applicable legislation governing the collection, processing, and protection of personal data by public institutions.

 Data Protection and Security

NRB implements appropriate technical, administrative, and organizational security measures to protect personal information against unauthorized access, disclosure, alteration, loss, or destruction. These measures include access controls, encryption where appropriate, network security, system monitoring, and regular security assessments.

Updates to This Privacy Policy

NRB may update this Privacy Policy from time to time to reflect changes in legal requirements, technology, or our services. Any updates will be published on this page together with the revised effective date.

Last Updated: July 2026

Data Sharing and Disclosure

NRB does not sell or disclose personal information to third parties except:

  • Where required or permitted by law.
  • Where necessary to provide NRB services.
  • Where disclosure is required to comply with lawful requests from competent authorities.
  • Where the data subject has provided consent, where applicable.

Any information shared is handled securely and only for legitimate purposes.

Data Retention

NRB retains information only for as long as necessary to fulfill the purpose for which it was collected, comply with legal obligations, support operational requirements, or as required by applicable records management policies.

Your Rights

Subject to applicable laws, you may have the right to:

  • Request access to your personal information held by NRB.
  • Request correction of inaccurate or incomplete personal information.
  • Request deletion of personal information where permitted by law.
  • Raise concerns regarding the processing of your personal information.

Requests will be handled in accordance with applicable legal and regulatory requirements.

Cookies

The NRB website may use cookies and similar technologies to improve website functionality, enhance user experience, and collect anonymous usage statistics. You may configure your browser to refuse cookies; however, some website features may not function properly.

Third-Party Links

The NRB website may contain links to external websites. NRB is not responsible for the privacy practices or content of external websites. Users are encouraged to review the privacy policies of those websites before providing any personal information.

Contact Us

If you have any questions regarding this Privacy Policy or the handling of your personal information, please contact:

National Registration Bureau (NRB)
Ministry of Homeland Security
Email: info@nrb.gov.mw